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Is Your Leadership Team prepared for Transformation, Digital or Otherwise?

A Case Study on Organisation Culture’s Impact on Transformation

The Case for Change

The following are paraphrased from client interactions:

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It is with deep regret that I announce that John is leaving us, a real loss to our organisation, especially with the departure of several of our senior leaders recently.

We cannot afford to lose this talent, experience and diversity of views if we aspire to be a great place to work and to do great business.

 

We need to move away from having a ‘closed’ mindset, embrace change, and different ideas and ways of doing things.

 

My commitment is to lead this Culture Change.

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- CEO’s message to members of the Senior Leadership Team (SLT), XYZ Co.

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I am speaking to you with a positive purpose in mind. I believe that by talking about people’s negative experiences and hearing each other’s perspectives, a company's strength is better forged.

Reflect on behaviours and cultural norms. Reflect deeply and act.

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- Excerpts from John’s parting message to Senior Leaders (peers) in the same organisation

The departure of these talented and experienced leaders is one of the negative consequences that people experience with a dysfunctional culture in the organisation. For existing staff, frustrations exist in terms of ‘the way they work’, particularly the negative behaviours of:

  • Silo-mentality: fighting for / duplicating resources; non-sharing of information,

  • Blame: focusing on who is at fault,

  • Bureaucracy: excessive emphasis on SOPs and control, even when situation calls for flexibility in approach,

  • Lack of clarity and alignment: in strategy, plans and commitments,

  • Empire-building / Ego: putting emphasis on self over organisation interest, and

  • Lack of psychological safety: being afraid or unwilling to voice out, try new things and hold each other accountable to commitments impacting organisation outcomes.

aAdvantage’s Point of View and Approach on Organisation Transformation

"Organisation transformation begins with Leadership transformation"

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When Leaders Transform, the Organisation Transforms

Values and Beliefs

of the Leaders

Culture of the

Organisation

Organisation

Actions, Behaviours & Decisions of the Organisation

Individual

Actions, Behaviours & Decisions of the Leaders

1
3
2
4
5

Vision and Success Outcomes

The culture of an organisation is shaped by the values and beliefs collectively held by its leaders. These values and beliefs show up in the leadership behaviours, either positively or negatively. When these behaviours are ‘embraced’ and ‘accepted’ by the rest of the organisation, it becomes the culture or ‘the way we work’. The values, beliefs and behaviours that are now held by the rest of the organisation will either promote or inhibit the organisation in navigating the unknown and making the right decisions, eventually impacting transformation outcomes.

With the above in mind, the following interventions were introduced to enable the SLT members to:

  • listen to each other’s perspectives and acknowledge (respectfully) individual and team vulnerabilities,

  • recognise the impact of these vulnerabilities on transformation outcomes,

  • establish positive conflict on things that matter; identify and align on what is common and different,

  • commit to actions and hold one another accountable (not blame) to such commitments and win as ONE.

Title
Purpose
Target Audience
5. 2-Day “Unpack & Repack” SLT Workshop
- Share and reflect on survey insights - Dialogue on Individual Motivations and “The Way We Work” - Establish Trust through open sharing - Build consensus & articulate desired team beliefs & behaviours - Establish commitment to act
SLT
4. Survey “Unpacking” Focus Group Sessions
- Unpack SLT-1’s perception on Leadership Team Culture Assessment insights - Insights are shared during 2-Day SLT Workshop
SLT-1
3. 1-to-1 Individual Leader Check-in
- Understand current & desired experience through Leadership Team Culture Assessment insights - Review findings from 360-degree feedback exercise - Establish individual commitment to act
SLT
2. 360-degree Leadership Feedback (for SLT)
- Self-assessment by individual as well as assessment by peers, subordinates and superiors on individual leadership values and beliefs - Provide frame of reference for individual SLT members to review leadership motivations, strengths and areas of development
SLT and SLT-1
1. Leadership Team Culture Assessment
- Assess current & desired “The Way We Work” - Identify key contributors of dysfunction & possible interventions to build desired culture
SLT and SLT-1 NB: SLT-1 reports directly to SLT members

Change Management should be embedded “From Vision to Results”…
it cannot be a downstream activity…it’s got to be core in all we do, right from the beginning.

Intervention Outcomes and Next Steps

Before the 2-Day “Unpack & Repack” SLT Workshop

The highlight of these interventions was no doubt the 2-Day “Unpack & Repack” SLT Workshop. Prior to the conduct of the session, during the 1-to-1 individual leaders check-in, leaders were prompted on their thoughts about the upcoming dialogue on their team leadership and culture. Many of them expressed reservations and cynicism as such:

I don’t think people will be honest and open.

The issues are very sensitive, and some will bulldoze their views, I’m not confident they will hear me out.

We have done this before, it doesn’t work.

We will end up with the same old issues but with no resolution, or commitment to resolve. Another frustrating exercise.

There’s nothing wrong, I work very well with everyone.

After the 2-Day “Unpack & Repack” SLT Workshop

Selected key reflections and take-aways at the session end:

I always saw him as self-serving and building his own empire; today I see a different side of him, and truly, I am willing to move ahead and continue our dialogue…

I commit to XYZ as a whole, beyond my functional domain. I will communicate and contribute more in terms of conflict areas, information cascading to team, and sharing team’s accomplishments with SLT…

I recognise that I tend to avoid conflict in the past and would set off on 1-to-1 conversations with the CEO after a team decision is made. I commit now to speak up during our team meetings, even though it might not be an area of my domain expertise…

Be more collaborative at SLT level – not controlling or divisive…commit to the established Team Rules of Engagement; hold one another accountable to these behaviours.

In the past, I thought I was contributing as SLT member so long as I manage my function well. I commit to delegate and empower my (functional) team more. This will free up my time to contribute more at SLT level…

Whilst there was a strategy session held in the past year, there was varying levels of commitment to see it through as some of us (including myself) were not in agreement with the strategy and proposed structure that accompanied it. We need to refresh our strategy and discuss structure and role expectations in our next session…Given what I see and hear over the 2 days, I’m in!

There was a significant positive change in mindset and beliefs about one another and a renewed commitment to navigate as one leadership team. One could now sense the conviction as they talked about the need to align the rest of the organisation, built on the foundation of vulnerability-based trust.

Next Steps

With SLT’s commitment to Transformation and Culture Development, they then decided to focus their attention on Management Alignment.

The Whole System Approach
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Leadership Commitment to Transformation

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Management Alignment

Vision and Mission

Strategies and Strategic Outcomes

Management Team Climate

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Define Desired Culture & Identify Gaps

To support the achievement of Organisation and Success Outcomes (Transformation Roadmap)

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Structure/Process Alignment

Leadership/People (Team) Alignment and Engagement

Systems Alignment

Indeed, the next SLT session was planned 10 days after the first. This time, aAdvantage continued to partner XYZ Co. to focus on creating clarity and alignment on:

The Why and What of the Organisation:

Purpose, Corporate Strategy and Success Outcomes

The SLT Charter:

What the SLT does that cannot be accomplished by any other set of people and success metrics

The Desired Organisation Structure

Role Expectations of CEO, BU and Corp Function Heads

Team Decisions to be reviewed at SLT level

Team Processes for Conflict Management, Decision Making and Organisation-wide Communications

There is still much to be done. The journey of transformation has truly begun and is fast accelerating. The emphasis of the next stage is to communicate and engage the rest of organisation on what was deliberated and enable them to navigate the change together. A significant part of successful transformation will hinge on SLT’s ability to establish an environment of vulnerability-based trust, whereby people throughout the organisation feel safe to voice and try new ideas, engage in positive conflict, keep to their commitments, and hold one another accountable to organisation outcomes.

Is Your Leadership Team prepared for Transformation, Digital or Otherwise?
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Vincent Ho, Director, aAdvantage Consulting

Vincent Ho is the Co-owner & Director of aAdvantage Consulting Group, a boutique firm "Partnering You in Organisational Growth through Culture Transformation".

He has 25 years of business advisory and coaching experience and focuses on organisation transformation, customer experience, leadership team and culture development, senior leadership team coaching and change management.

His motivations are driven by his core values of Respect, Humility and Collaboration.

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